employee conversations2023-05-22T07:38:44+00:00

From employee surveys to

employee conversations.

From surveys to dialogues and everyday improvement in a month with gamified discussion method

About the employee conversations

employee conversations.

From surveys to dialogues and everyday improvement in a month
Why

From surveys to employee conversations ?

A coherent, replicable structure for processing the results and themes of surveys to everyday life

Management will get an understanding of what is being discussed and why, to support decision-making.

Qualitative data from employee conversations to support decision-making

One of the key pain points of workshops and the development discussions is the lack of documentation. The decisions and content of the discussions remain on someone’s mobile phone or in the corner of a powerpoint.

Employee conversations with Topaasia means that data is collected automatically from the session, making it easy to document and analyze qualitative data. The accumulating data and insights from the discussions help management to make decisions on larger scale development projects.

Why

From surveys to employee conversations?

A coherent, replicable structure for processing the results and themes of staff and workplace surveys in everyday life

Management will get an understanding of what is being discussed and why, to support decision-making.

Qualitative data from employee conversations to support decision-making

One of the key pain points of workshops and the development discussions is the lack of documentation. The decisions and content of the discussions remain on someone’s mobile phone or in the corner of a powerpoint. Employee conversations with Topaasia means that data is collected automatically from the session, making it easy to document and analyze qualitative data. The accumulating data and insights from the discussions help management to make decisions on larger scale development projects.

A gamified method keeps the conversation on topic and inclusive way makes sure everyone is seen and heard

Game sessions are participatory, gamified workshops where every participant is seen and heard. Sessions lead to better mutual understanding and practical action points.

An easy way to have a productive conversation in an hour

Using Topaasia does not require much effort to get up and running, with as little as one hour of training to get game managers to facilitate sessions. It is a lightweight way for every leader and facilitator to facilitate an inclusive and productive discussion.

A gamified method keeps the conversation on topic and inclusive way makes sure everyone is seen and heard

Management will get an understanding of what is being discussed and why, to support decision-making.

An easy way to have a productive conversation in an hour

Using Topaasia does not require much effort to get up and running, with as little as one hour of training to get game managers to facilitate sessions. It is a lightweight way for every leader and facilitator to facilitate an inclusive and productive discussion.

Employee conversations are a way of thinking about and implementing development work from perspective of employees and day-to-day improvement.

How the Employee conversations progresses?

  1. Making your own deck

Your own game content is created together with a Topaasia representative. The deck is created using ready-made material, such as survey material or strategy summaries.

  • Using ready-made material
  • Participants 1-3
  • Duration 2-4 hours

2. Training of game managers

Once the game deck is ready, game leaders will be trained to use the tool. In Pilot games, Topaasia supports the game leaders at the beginning to ensure that the first game sessions are successful and the desired outcome is achieved.

  • Training 1-5 game leaders
  • Duration 1-2 hours

3. Game sessions

The aim is to have a total of 10-20 game sessions during the pilot. The facilitation of game sessions is shared between trained game leaders. It’s advisible to schedule game sessions well in advance. The duration of the game sessions can be set between 30 and 90 minutes. 4-8 participants per game session

  • 10-20 game sessions
  • duration of one session 30-90 min
  • The aim is to play all the games in about one month.

4. Analyzing the results

We will help you make the most of the Topaasia analysis tool. The analysis tool can be used to decode and analyze the game sessions. We will also provide you with a separate report in which our data scientist has highlighted key issues.

  • Deployment of the analysis tool
  • Topaasia makes an report about game sessions
Employee conversations are a way of thinking about and implementing development work from perspective of employees and day-to-day improvement.

How is theEmployee conversations pilot progresses?

  1. Making your own deck

Your own game content is created together with a Topaasia representative. The deck is created using ready-made material, such as survey material or strategy summaries.

  • Using ready-made material
  • Participants 1-3
  • Duration 2-4 hours

2. Training of game managers

Once the game deck is ready, game leaders will be trained to use the tool. In Pilot games, Topaasia supports the game leaders at the beginning to ensure that the first game sessions are successful and the desired outcome is achieved.

  • Training 1-5 game leaders
  • Duration 1-2 hours

3. Game sessions

The aim is to have a total of 10-20 game sessions during the pilot. The facilitation of game sessions is shared between trained game leaders. It’s advisible to schedule game sessions well in advance. The duration of the game sessions can be set between 30 and 90 minutes. 4-8 participants per game session

  • 10-20 game sessions
  • duration of one session 30-90 min
  • The aim is to play all the games in about one month.

4. Analyzing the results

We will help you make the most of the Topaasia analysis tool. The analysis tool can be used to decode and analyze the game sessions. We will also provide you with a separate report in which our data scientist has highlighted key issues.

  • Deployment of the analysis tool
  • Topaasia makes an report about game sessions
Experiences of Employee conversations with Topaasia

Putting people first.

I find Topaasia to be the perfect tool to support surveys, so that the results can be transformed into concrete actions and people feel that their answers matter.

Jenni Mäkinen, HR Coordinator, WSOY

This pilot actually had two purposes. First of all, we wanted to pilot the tool and the method, to see if it would work for our type of work. The second purpose was the benefit itself, that is, we were able to deconstruct our workplace survey and decide on concrete areas for development.

Henrik Ikonen, Head of Digital Learning Solutions, Jollas Institute

Topaasia helps to transform development goals into concrete and small actions that people can actually commit to.

Anna Kaisa Ojala, Human Resources Planner, City of Turku

Topaasia Employee Conversations: book a presentation.

* By booking a presentation, I agree to have my details added to Topaasia’s marketing register and to be added to the email list

Topaasia Employee Conversations pilot: book a presentation.

* By booking a presentation, I agree to have my details added to Topaasia’s marketing register and to be added to the email list

Questions and answers

Questions and answers

Not all our employees have a personal computer. Can they still attend Topaasia sessions?2023-05-22T06:51:56+00:00

All you need to participate in a Topaasia game session is a smartphone and an online connection. The game is web-based, so participants do not need to install an app on their phone. Participants can also join the session from their computer or tablet.

What does running Topaasia sessions require from a game leader?2023-05-22T06:49:40+00:00

A basic understanding of how a Topaasia session works and a few practice sessions. A basic understanding is provided in the game leader training (1-2h).

Topaasia trains game facilitators in the world of gamified online facilitation in a one-hour training session. The facilitator does not need to have a background in facilitation, the tool will help.

How will the audio and video be shared in a Topaasia session?2023-05-22T06:49:11+00:00

You can share audio and video using the video conferencing tool of your choice (e.g. Teams, Meets, Zoom)

How much time does it take for participants to attend Topaasia sessions?2023-03-10T06:40:51+00:00

About an hour.

The session can be a short one, max 30min, or a longer one, up to several hours. On average, however, we recommend an hour.

How long is the Employee Conversations pilot?2023-03-10T06:45:04+00:00

The pilot will take 1-2 months in total, depending on the scheduling of game sessions.

One session takes 30-90 minutes. If the target is 20 game sessions and there are five game leaders, four game sessions are needed for each game leader. In this case, one game session per week allows you to complete sessions in a month.

How much time we should allocate to the Employee Conversations-pilot?2023-03-10T06:46:51+00:00

The pilot will take 1-2 months in total.

Making a game deck 2-4h, training of game leaders 1-2h. Playing 30-90 min per game session.

How can we continue to use Topaasia after the pilot if we so wish?2023-03-10T06:48:36+00:00

After the pilot, you can continue with an annual Topaasia licence. The annual licence is for 1, 5, 10 or more game leaders.

What does it mean that in the pilot we will create “our own deck”?2023-03-10T06:52:56+00:00

Topaasia is a gamified way of facilitating a dialogue, always with a particular game deck at its core.
Topaasia has +40 different decks made in content collaboration with professionals (for themes such as winning strategy, systems intelligence, work community and many more)

You can also create your own deck, and in the Employee Conversations pilot, we will create a deck tailored to you based on the personnel-, workplace-, or employee experience survey you use. With a deck, you can limit the discussions to the topics that are covered by the surveys and what has emerged from them.

Will the deck made for us in the pilot remain for our own use?2023-03-10T07:17:52+00:00

If you continue with a Topaasia annual licence, you can continue to use the game content created for you in the pilot. If you do not continue to use Topaasia, the content will be removed from the service.

We have a multilingual work community, how does Topaasia manage the use of different languages?2023-05-22T06:42:35+00:00

The Topaasia interface is available in Finnish, English, German and Swedish. The game decks can be written in any language you want.

Is the service secure?2023-05-22T06:42:13+00:00

Yes. The Topaasia service has been information security audited by a third party and found to be secure and compliant with good practices.

Does this kind of “gamified dialogue” really work? Is this some kind of hippie thing?2023-05-22T06:42:26+00:00

Yes, it works. A gamified dialogue is about setting a context and a way of facilitating the discussion, keeping the discussion on topic, making all participants seen and heard, using cards to help participants articulate their thoughts and decide on concrete, everyday development actions.

Topaasia does not work if you are allergic to the idea that people can talk to each other and thus agree on the development measures in everyday life, instead of them always being imposed from the top down.

Will we be able to track the actions decided from the data of the game sessions?2023-03-10T07:17:52+00:00

Yes. From the Topaasia dashboard, your organisation’s administrator can see the session-specific notes, actions and other decisions, data and choices that occur during the sessions. In addition, aggregated analyses of games can be compiled.

What kind of analysis of the game sessions will be compiled?2023-03-10T07:17:53+00:00

In the pilot, we will produce a 5-10 page PDF compilation showing:

1) the main areas for development (top issues)
2) Selected cards for different perspectives (what is perceived as most challenging, most enabling, clearest strength, clearest weakness, etc.)
3) A compilation of development plans, measures and notes from the games

The Topaasia service has an internal dashboard and analysis tool that allows you to examine the games played, and the qualitative data extracted from them, in a variety of ways.
The data can be compiled in the dashboard, or downloaded as a CSV file for your own further work.

 

Can we do The Employee Conversations pilot without making our own deck?2023-03-10T08:49:14+00:00

Yes, you can start using Topaasia directly with a license and take advantage of the +40 different professionally created game content available in Topaasia.

How soon can we get started?2023-05-22T06:41:36+00:00
Can we do the “Employee Conversations” pilot on a topic other than the dismantling and implementation of staff surveys?2023-03-10T08:51:47+00:00

Yes, you can! Employee Conversations can be about any topic that is important to your organization. The aim of the pilot is to deliver tangible benefits and employee involvement in the desired theme for example, promoting strategy, developing sales or addressing HR survey themes.

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